Compliant, electronic withholding forms are a reality.

Online withholding forms are electronic W-4 tax forms (federal, state, or local) an employee can fill out completely online. These forms are compliant, and automate the withholding form process for payroll professionals. The solutions work on any platform – PC or mobile – and automatically pre-set any local tax settings using Symmetry Payroll Forms’ Web Service. The entire process is simple and pain-free.

Your employees prepare their forms online with our powerful technology by going through a guided process to select the correct forms or choosing from a short list. After the forms are completed and submitted online, that data can be printed, emailed, or posted back to your company’s server.

Whether you want to receive data directly and have it update your HR system or print copies is completely up to you. We even take care of all updates and releases for you, so your system will always run smoothly and compliantly.

All that important data – social security numbers, addresses, marital statuses – isn’t stored anywhere EVER. The process is between you and Symmetry Software, and no one else.

No More Filing Cabinets

Electronic withholding forms are 100% compliant – reducing paper flow and manual labor.

Automated Process

SPF is available 24/7, fully automated, and consistently updated to meet federal, state and, local tax changes.

Enjoy Your Extra Time

With less intervention and dependence on payroll and human resources departments your free time is increased and your costs reduced.

Versions:

Hosted: Symmetry Payroll Forms are hosted on Symmetry Software's servers. The completed transactions are printed, emailed or posted back. Depending on your requirements, you can quickly and easily deploy over 130 federal, state, and local forms as "employee self-service forms."

On-Premise: The on-premise version is a Web Application Archive (.war file) installed on your servers. This model can work fully with your payroll or HR system.

Symmetry Payroll Forms FAQ

Are online withholding forms legal?

Yes! We have retained a specialty law firm and asked for specific rulings from some states, making Symmetry Payroll Forms regulatory compliant and auditable for all tax jurisdictions.
I have employees that live in one state, and work in another. Will Symmetry Payroll Forms work for me?

Yes, and we'll even help determine which forms need to be prepared. Our multi-state library has all state-to-state reciprocity agreements built in, as well as rules relating to which forms are required based on the employee's settings and the company's nexus settings.
Don't I have to keep a hard copy of each form?

IRS guidance states that forms generated by an electronic process are the same as a paper form. You DO NOT need to keep a paper version - so throw away those dusty filing cabinets! If you ever do need to print a paper version, for any reason, you can do so from within Symmetry Payroll Forms.
What is an Electronic Withholding Certificate?

An Electronic Withholding Certificate is simply an electronic version of the paper forms used traditionally when someone is hired or makes a change to their withholding.
What happens when a withholding form changes?

The beauty of working with Symmetry Software is that we maintain all the state, federal, and local forms. This means when the states (or cities, or jurisdictions) update, we update Symmetry Payroll Forms.
How secure is Symmetry Payroll Forms?
- On-premise: The on-premise version of SPF resides within your servers, meaning your internal security and login processes will apply.
- Hosted: SPF Hosted is transactional, using SSO/SAML for data security and authentication. No e mployee data or records are retained on the Symmetry servers.
Where are the blank withholding forms?

Blank withholding forms are located here. Please note, these forms are not for corporate use, and are available for individual use only.
AWESOME! What other products does Symmetry Software have that can help me?

We can help with our tax engine, local tax identifier, and online paycheck calculators. You can improve your current processes or create a payroll system from scratch.
What companies use Symmetry Payroll Forms?

Large companies such as Deloitte, Shell Oil, and SMS Holdings, and payroll providers like Payroll Experts, Netchex, and Intelliworx use our electronic withholding forms.

Symmetry Payroll Forms