Every employer knows to provide the Federal W-4 and any pertinent state form in the early stages of employment of new staff. Some unique situations call for lesser known withholding forms. In fact, when you tally the total number of possible withholding forms, the count reaches over 130. This includes the many special local forms in states like Michigan, as well as different military forms.
Here are a few examples of payroll withholding forms you may not realize you need.
Federal Payroll Withholding Forms
Form 673 - Statement for Claiming Exemption From Withholding on Foreign Earned Income Eligible for the Exclusion(s) Provided by Section 911
This form permits an employer to exclude from income tax withholding all or part of wages paid for services performed outside the U.S. Only U.S. citizens can fill out this form in relevant scenarios.
Form 8233 - Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual
This form allows non-resident alien individuals to claim exempt from withholding because of an income tax treaty.
Military Withholding Forms
While some states name their military and military spouse forms differently, many offer a form to allow withholding tax exemption. The following are some instances of this form:
A4-MS - Alabama’s Nonresident Military Spouse Withholding Tax Exemption Certificate
If a military spouse meets the conditions created by the Military Spouses Residency Relief Act, he or she can claim exempt from Alabama state income tax.
AR4MEC - Arkansas’s Military Employee's Withholding Exemption Certificate
Active duty members of the military can claim exempt from Arkansas state income tax with this form.
W-4DE - Delaware’s Annual Withholding Tax Exemption Certification for Military Spouse
Only employees who meet the requirements under the Servicemembers Civil Relief Act in Delaware can use this form to claim exemption from state income tax.
State Payroll Withholding Forms
States that often have employees working there, but living somewhere else offer withholding forms to help maintain compliance.
HW-6 - Employee's Statement To Employer Concerning Nonresidence In The State Of Hawaii
This form notifies a business a new employee does not permanently live in Hawaii.
IA-44-016 - Employee’s State of Nonresidence in Iowa
Similar to Hawaii, this form tells a company a new hire does not permanently reside in Iowa.
Local Payroll Withholding Forms
Only select states levy a local income tax on employees. The most common states include Michigan and Pennsylvania. Withholding forms in these states include examples, such as:
LST Exemption - City Of Pittsburgh 2018 Local Services Tax - Exemption Certificate
This form provides Pittsburgh tax exemption to qualifying taxpayers.
DW-4 Employee's Withholding Certificate for City of Detroit Income Tax
Detroit residents receive this form to ensure the correct taxes are withheld from their paychecks.
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